Platform Reference
Workstations
A Workstation is a purpose-built working surface over the shared operating record. Each one gives a different operation — running an event, managing gear, filling the booking pipeline, driving screens — the tools that operation needs, while every workstation reads and writes the same record.
That's why ASO has multiple Workstations instead of one giant application: different operations need different tools, but they never need different data. Assign gear in one workstation and the event's quote already knows about it. Issue the quote and the marketing pipeline already tracks the follow-up.
There are exactly four Workstations: Event Workstation, Inventory Workstation, Marketing Workstation, Signage Workstation. Other surfaces — Intake, Financials, the Dashboard, Power Planner, Media & Assets, Practice Mode — are connected tools, pages, or modes that keep the record complete. They are not Workstations.
The Shared Operating Record
Every event in ASO is one record. The workstations don't copy it, sync it, or export it to each other — they work directly on it. Here is the flagship demo event, field by field, with the surface that maintains each field.
Summer Concert Series
EVT-20260704-0001- Client
- Sunset Events
- Event Workstation
- Venue
- Lakeside Pavilion
- Event Workstation
- Readiness
- Ready
- Event Workstation
- Crew
- 7 / 7 Filled
- Event Workstation
- Gear
- 3 Packages · 126 Items
- Inventory Workstation
- Quote
- Q-00027
- Financials
- Invoice
- Pending
- Financials
- Media & Assets
- 214 Tagged
- Media & Assets
- Owner
- Blue Ridge Productions
- Primary Collaborator
- StageCraft Audio
- Planned Power
- 18.4A
- Deposit
- Received
- Production Brief
- Generated
- Pack List
- Ready
- Projected Margin
- 31%
One record means one answer to every question. The crew count the Event Workstation fills is the crew count the quote bills for. The gear the Inventory Workstation assigns is the gear the Pack List loads. The quote Financials issues is the quote the Marketing Workstation follows up on.
Workstation 01 / 04
Event Workstation
The working surface for a single event — every crew slot, gear assignment, document, and dollar attached to one operating record, from intake conversion to final invoice.
1600 × 900
Replace with real product capture
What it owns
Overview
Event status, Readiness, and recent activity at a glance.
Setup
Client, venue, schedule, event notes, and linked documents.
Collaborators
Participating organizations on the event, including the Primary Collaborator.
Operations
Crew Assignments, Gear, the event checklist, and show-day outputs — Production Brief and Pack List.
Financials
Quote and invoice line items, deposit tracking, and every issued document — including sub quotes and sub invoices from collaborators.
Deliverables
Outputs promised on the event, tracked through completion.
Reads from the record
- The intake submission it was converted from
- Client record
- Venue record
- Gear inventory and gear packages
- Collaborator organizations
Writes to the record
- The event record itself
- Crew assignments
- Gear assignments
- Readiness state
- Issued documents — quotes, invoices, sub quotes, sub invoices
- Production Brief and Pack List
Worked example
EVT-20260704-0001- 1
An intake submission from Sunset Events is reviewed, qualified, and converted into EVT-20260704-0001 — Summer Concert Series at Lakeside Pavilion, owned by Blue Ridge Productions.
- 2
StageCraft Audio joins as Primary Collaborator, and the crew list fills 7 of 7 roles.
- 3
Quote Q-00027 is issued from the planned gear and crew, and the deposit is recorded as received.
- 4
Readiness reads Ready, the Production Brief is generated, and the Pack List is ready for show day.
Who works here
Workstation 02 / 04
Inventory Workstation
The working surface for an organization's gear — items, reusable packages, incoming requests, and the power data that every event draws against.
1600 × 900
Replace with real product capture
What it owns
Gear Inventory
Every gear item your organization owns, with status and power data.
Gear Packages
Reusable bundles of gear assigned to events as one unit.
Gear Requests
Requests for gear from other organizations — received, reviewed, and resolved.
Power Audit
A check that gear power data is complete, so event power estimates hold.
Reads from the record
- Gear demand from events being planned
- Your organization's gear items and packages
- Gear requests sent by other organizations
Writes to the record
- Gear availability and item status
- Gear packages
- Gear request status
- Power data used by the Power Planner
Worked example
EVT-20260704-0001- 1
Summer Concert Series draws 3 gear packages — 126 items — from Blue Ridge Productions' gear inventory.
- 2
2 open gear requests track what is being sourced from other organizations.
- 3
The Power Audit reads Clean, and the event's planned power lands at 18.4A in the Power Planner.
Who works here
Workstation 03 / 04
Marketing Workstation
The working surface for the booking pipeline — lead health, quote follow-up, and the content and announcements that win the next event.
1600 × 900
Replace with real product capture
What it owns
Overview
KPI tiles — new leads, quotes sent, upcoming revenue — and the Needs Attention groups: leads waiting too long, leads on hold, and unpaid converted events.
Campaigns
Coming soon — campaign tracking and outreach tools.
Content
The Asset Library — tagged media from your events, organized for reuse.
Announcements
Announcements drafted, published, and tracked from the workstation.
Reads from the record
- Event history
- Quote and payment status
- Tagged media from Media & Assets
Writes to the record
- Lead and follow-up state
- Announcements
- Asset organization in the Asset Library
Worked example
EVT-20260704-0001- 1
The overview shows 4 new leads in the last 30 days and 9 quotes sent.
- 2
Needs Attention flags 2 items — Friday Night Market has waited 5 days without a quote follow-up.
- 3
Media from Summer Concert Series — 214 tagged assets — is organized in the Asset Library, ready for the next pitch.
Who works here
Workstation 04 / 04
Signage Workstation
The working surface for screens — registered venue displays driven straight from the operating record: what's playing now, what's queued, and how each screen is configured.
1600 × 900
Replace with real product capture
What it owns
Registered Screens
The screen registry — each venue display registered with a name, slug, and type.
Now Playing
What's on the screen right now.
Queue
What runs next, plus completed and skipped entries.
Screen Configuration
Per-screen display settings and session behavior.
Reads from the record
- Event and venue data
- Performer and display names
- The screen registry
Writes to the record
- Signage session state — now playing, queue order, completed and skipped
- Screen configuration
Worked example
EVT-20260704-0001- 1
Two screens are registered — Lakeside Pavilion Open Mic and Harbor Hall Lobby.
- 2
Harbor Lights Duo is now playing on the Open Mic screen; Jazz Under the Stars and Summer Concert Series are queued.
Who works here
Connected Tools
The workstations don't work alone. These tools, pages, modes, documents, and surfaces feed the operating record and carry its outputs — but none of them is a Workstation.
Connected tools
| Surface | Kind | What it does |
|---|---|---|
| Intake | tool | Where every event starts — submissions are reviewed, qualified, and converted into events in the Event Workstation. |
| Financials | tool | Quotes, invoices, deposits, payouts, and projected profit across every event. |
| Dashboard | page | The landing view across your organization — events, blockers, and activity at a glance. |
| Media & Assets | tool | Photos, video, and recordings uploaded and tagged on the event — they feed the Marketing Workstation's Asset Library. |
| Power Planner | tool | Estimates event power from assigned gear, using power data kept current in the Inventory Workstation. |
| Practice Mode | mode | A guided sandbox for learning the platform without touching real records. |
| Gear Requests | tool | Cross-organization gear sourcing — sent from an event, answered from the Inventory Workstation. |
| Readiness | surface | The pre-show check on the event record that flags blockers before show day. |
| Production Brief | document | Issued from the event — timing, gear summary, logistics, crew, and show contacts for on-site work. |
| Pack List | document | Issued from the event — what's going, how it loads, and who to contact. |
| Issued Documents | document | Numbered, point-in-time copies of quotes, invoices, sub quotes, and sub invoices issued from the event. |
How Everything Connects
The same demo event, end to end. Each step happens on a different surface — and every step lands on the same operating record.
- 1
Intake Submission
IntakeSunset Events submits the request; it's reviewed and qualified.
- 2
Convert to Event
Intake → Event WorkstationThe submission becomes EVT-20260704-0001 — one operating record.
- 3
Plan the Event
Event WorkstationClient, venue, schedule, collaborators — and a crew list filled 7 of 7.
- 4
Assign Gear
Inventory Workstation3 packages, 126 items assigned; planned power 18.4A.
- 5
Quote
Event Workstation · FinancialsQ-00027 issued from the planned gear and crew; deposit received.
- 6
Readiness
Event recordBlockers cleared — the event reads Ready.
- 7
Show Day
Production Brief · Pack ListGenerated from the record — timing, logistics, and the load list on site.
- 8
Media
Media & Assets214 assets tagged to the event, feeding the Asset Library.
- 9
Close Out
Invoice · FinancialsInvoice pending; projected margin 31%.
One record. Four workstations. Your operation.
Membership is free — use the workstations that fit how you work.
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